Who we are
Our website address is: https://event.peempip.gr.
Compliance to the General Data Protection Regulation (GDPR), (ΕU 2016/679)
Data controller: PEEMPIP BoD
Data processor: PEEMPIP BoD
Data protection officer: Mary Kyriakopoulou, member of PEEMPIP BoD
1. Compliance policy
1.1. Personal data processing and protection policy:
1.1.1. Data we collect and process: Data we collect and process from you include, among others, your first and last name, your address, your work address, your address of communication (if different from work address), your telephone number (landline and/or mobile), your email address, your tax identification number, any deposit receipts of your registration, your title, your country of residence, your legal form, your job title, and more.
Among others, such data are used for the following purposes: keeping of registrants’ records, transaction history between the registrants and PEEMPIP, issuance of invoice/receipts for the registrants, and more.
Following initial collection and entry of such data through the relevant form, PEEMPIP shall process such data in order to complete your registration and to ensure the smooth execution of the pre-meeting conference, pursuant to what is mentioned above. The data you provide us with are used to fulfil these purposes and these purposes only.
Information may be forwarded to third parties with whom we collaborate to provide our members with beneficial services. Such third parties comply with similar privacy and confidentiality agreements, which you should thoroughly read, in order to be aware of the data and the way such data are collected and processed by third parties.
Information may also be forwarded to third parties who perform tasks on our behalf and provide services to us as PEEMPIP, such as accountants, consultants, technical support and information systems specialists, e-mail account management software companies or accounting software companies performing system maintenance works, catering services (which should be aware of any special dietary requirements), etc. Such third parties comply with similar privacy and confidentiality agreements signed between them and PEEMPIP.
All data provided by you, the Registrant, are stored in protected files on Google Drive, so as to facilitate the work of PEEMPIP and EULITA for carrying out the processes required for the conference. Data remain unaltered and shall be stored and processed until 31.03.2021 and archived by PEEMPIP (Panhellenic Association of Professional Translators Graduates of the Ionian University) and EULITA (European Legal Interpreters and Translators Association) for legal purposes.
1.2. Your personal data protection
PEEMPIP ensures protection of your personal data by using:
- Antivirus software
- Password protection for computers, servers and software
- Password protection for email accounts
- Password protection with a specialized double identification system password protection software
1.3. Application-Measures to ensure proof of compliance (“accountability”):
Personal data processing and protection policy is directly put into effect as soon as the registration application is received.
2. Storage limitation
We retain your data for as long as there is a legal requirement to do so or for as long as it is necessary, but in any case no longer than 31.03.2021. This usually requires that we retain your personal data after the end of the conference for the purposes of keeping accounting books, history and records, as well as managing any queries you may have.
3. Rights and special requests of the data subjects
3.1.1. Right to be informed
Registrants: We hereby disclose how we collect and process your data. Find out about your rights under the General Data Protection Regulation (EU 2016/679) on the relevant page of the Regulation: http://eur-lex.europa.eu/legal-content/EN-EL/TXT/?uri=CELEX:32016R0679&from=EN.
3.1.2. Right of access
To the extent permitted by law and the GDPR, you have the right to request access to your data from PEEMPIP by submitting a written request via email to firstname.lastname@example.org
3.1.3. Right to rectification
You may ask for rectification of any inaccurate personal data exclusively by email.
3.1.4. Right to erasure (“right to be forgotten»)
You have the right to request the erasure of your personal data in accordance with Article 17 of the GDPR and par. 3.1.2 above.
3.1.5. Right to restrict processing
You have the right to request restriction of your personal data processing in accordance with Article 18 of the GDPR and par. 3.1.2 above.
3.1.6. Right to data portability
You have the right to receive the personal data you have provided PEEMPIP with, in a structured, commonly used and machine-readable format. You are also entitled to transmit such data to another controller without any objection being raised by the Board of Directors of PEEMPIP which was provided with the personal data in accordance with Article 20 of the GDPR.
3.1.7. Right to object
You are entitled to oppose, at any time and for reasons related to your particular situation, to the processing of your personal data in accordance with Article 21 of the GDPR.
3.1.8. Rights in relation to Automated Individual Decision Making, including profiling
PEEMPIP and the BoD do not implement automated individual decision-making or profiling.